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When a plan is in place, digital integration becomes the method by which things get done, and is usually a cost reduction plan.  Getting there does not need to be expensive either.  The initial cost is for a hardware and software audit, and the development of a strategy for moving forward.  Hardware can be added according to the plan, as existing devices are replaced.  As your Web Presence gets updated, it can move towards the plan, and efforts can be made to allow information to flow to both staff and customers.  The development of a staff only web section allows guick and easy access to policies, sales material, and common documents.  In small operations, staff frequently spend most of their time out of the office, and the ability to safely access data on the move becomes a huge productivity booster.

When working on a plan, most clients of ours find that they can do additional tasks and projects that they could never find the time for previously.  This alone is a great payoff.

 

Digital integration has one huge benefit.  It saves you money.  This comes in the form of time, and also in actual cost savings. By starting to integrate your digital devices, you quickly eliminate repetition of work, and it becomes easier to update information systems.  Many businesses hesitate to update their web site because of time or cost, and they create advertising copy over and over for different media.  They have wonderful information phamphlets, that seldom get handed out, and are very expensive to produce.

By integrating everything, the sales material is all available in a common format, and can be uploaded and offered on the web site.  The advertising plan follows the marketing plan, which drives the sales team.  This is all available online for all staff to access, and updated versions are quickly fanned out so everyone works from the same plan.  Master contact lists are shared, and access to email is made easier, as it is not tied to a specific machine.  Common mailing lists become accessable from anywhere, and are not tied to a specific computer. 

Having messaging systems link together, rather than using multiple systems, allows managers to do their job more efficiently. Data and information security are handled through the integrated system, and security leaks are held in check.

Having a purchasing plan where hardware aquisitions are co-ordinated will allow seamless integration to existing systems creates cost and setup savings.

All of these savings may be small, but they quickly add up to significant amounts.  The additional spinoff effect is in the image that you company presents to the public, you clients, and your staff.  A staff in a well run organization, that provides the tools to get the job done well, are more productive and tend to engage in the 'team' more.

Integrating your digital operations integrates your entire operation

 

Digital integration is the idea that data or information on any given electronic device can be read or manipulated by another device using a standard format.

We feel that it goes further than that.  In simple terms all of your technology, be it hardware, software, even your cell phone, must be working for you.  If you are spending time making your devices work for you, you don't have digital integration.

We recognized a number of years ago that with the vast and extremely rapid increases in technology, there was little co-ordination and recognition of the need for compatability between devices. While some technologies are working towards integration, there still are few standards that allow seamless transfer of data.  Even new versions of word processing software are not able to read documents from other versions.

Many people have contact lists in their laptop, desktop, phone, and other devices, but there is little co-ordination between the devices.  The software available that will synchronize between devices is often limited in what it will work with.  Most mobile device software will only sync with Microsoft Outlook.  The concept of shared address books, and online access to data has been around and functioning for years, but the setup can be troublesome, and is often overlooked.

You should not have to call or email the office to get information, or such simple things as forms.  Many businesses photocopy blank forms that they use every day, and have no digital copy.  An online document handler is secure and convenient, but most web designers shy away from adding one to a web site.  A good business web site should have a public and a private area, and will provide an online office for people on the move.

We use and configure these technologies every day, and you we can provide information to you on how we can integrate your data.  Call us!

 
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